Farm machinery maintenance and service records
Every tractor, telehandler and implement, with its dates and history
One place for services, LOLER, sprayer tests, repairs and fuel across the whole yard. See what's due before harvest, not halfway through it.
No card needed · Unlimited machines on the free plan
Where the diary and the spreadsheet fall down
Services go by hours, not dates
A tractor doing 1,200 hours a year and a loader doing 300 don't fit the same calendar. FleetBolt counts each one down on its own clock.
The telehandler LOLER creeps up
It's once a year, so it's easy to miss until the insurer or an inspector asks. It sits at the top of your list as it comes due.
Nobody remembers what was done
Which filters went on, who fitted the clutch, what the dealer charged. Every job is kept against the machine, with photos and the invoice.
What FleetBolt does on a farm
Services and dates in one list
Hour-based services, LOLER, tax and insurance for every machine, plus your own dates such as the sprayer test or a trailer brake check. Red, amber and green by how soon they're due.
How it worksA record for every machine
Tractors, combines, telehandlers, trailers and implements, each with its photos, serial numbers, readings and full history. Number them the way you already do.
How it works Checks: ProChecks and defects
A quick pre-start check on a phone. A failed critical item raises a defect and can mark the machine Do not use until it's fixed.
How it works ProRed diesel and the bulk tank
Log fills and tank deliveries and see litres per hour for each machine, so a thirsty one stands out.
How it worksWhat each machine really costs
Cost per hour or per hectare from your own figures, next to what you actually spent on repairs and fuel. Hired-in kit is costed from its hire charge.
How it worksAdd machines from a photo
Photograph the plate and Fleet AI fills in the make, model and serial number. Photograph a dealer invoice and it drafts the job for you to check.
How it worksThe dates worth keeping on top of
What usually needs tracking on a UK farm, and how FleetBolt handles each. Your own insurer, assurance scheme or examiner may ask for more.
- ServicingBy engine hours
- Set the interval for each machine. FleetBolt counts down from the reading at the last service and turns it amber as it gets close.
- Telehandler and loader LOLERAt least every 12 months; 6 if it lifts people
- Choose 6 or 12 months on the machine. Record the thorough examination and the next date moves on by itself.
- Sprayer test (NSTS)Every 3 or 6 years, depending on the sprayer
- Add it as one of the machine's own dates with how often it comes round. You get the same warnings as for the built-in dates.
- Trailer brake and safety checksUsually yearly
- Another date of your own on each trailer, so it shows up before the season starts instead of during it.
- Tax and insuranceYearly
- Per machine, or one fleet policy that covers everything not set to its own.
- Hired-in kitWhen the hire ends
- Mark a machine as hired with who it's from, the rate and the end date, and see how long is left and any hours allowance.
FleetBolt keeps the dates and the records. It doesn't carry out or replace an examination or test, which must be done by a competent person, and it isn't legal advice.
Built by people who run machines
We run tractors, loading shovels, lorries and recycling kit on our own site, with over a hundred implements and attachments. Spreadsheets couldn't keep up with what was due and which part fitted what, so we built the tool we couldn't find, and we use it every day.
Read our storyFree and Pro
The free plan covers unlimited machines with their dates, service tracking, history, defects and running costs. Pro adds your team, pre-start checks, the fuel log and parts.
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