FleetBolt

Privacy Policy

Last updated: 6 October 2026

1. Introduction

Welcome to FleetBolt. We are committed to protecting your privacy. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you use our application.

FleetBolt is owned and operated by Edenbrack Services Ltd, a company registered in Northern Ireland (company number NI744293), which is the data controller for the personal data described in this policy. "We", "us" and "our" mean Edenbrack Services Ltd.

2. Information We Collect

We may collect information about you in a variety of ways. The information we may collect includes:

  • Personal Data: Name, email address, phone number, business address, and other contact details you provide when registering.
  • Business Data: Company name, VAT number, company registration number, and other business identifiers.
  • Fleet Data: All data related to your fleet operations, including but not limited to vehicles, plant machinery, equipment specifications, maintenance records, LOLER inspection dates, MOT dates, insurance details, tax records, operating costs, fuel consumption, and uploaded images.
  • Usage Data: Information on how you use the app, features accessed, and time spent.

3. Use of Your Information

Having accurate information permits us to provide you with a smooth, efficient, and customised experience. Specifically, we may use information collected about you to:

  • Create and manage your account.
  • Provide you with the services and features of FleetBolt.
  • Show you what is due, overdue or needs attention on your fleet (e.g., MOT due dates, LOLER inspections, services and defects).
  • Improve our application and your user experience.
  • Communicate with you about your account or our services.
  • Ensure the security of our platform.
  • Process subscription payments.

4. Data Ownership

You, the user, retain full ownership of all the fleet data you input into FleetBolt. We do not claim any ownership rights over your data. We will not sell, share, or use your fleet data for any purpose other than providing and improving the FleetBolt service, unless required by law.

5. Data Security

We use administrative, technical, and physical security measures to help protect your personal information and fleet data. Your data is stored on servers in the European Union (Ireland). While we have taken reasonable steps to secure the information you provide to us, please be aware that despite our efforts, no security measures are perfect or impenetrable.

6. Third-Party Services

We use Supabase as our backend provider for database and authentication services. Your data is stored securely on Supabase servers. We also use Stripe for payment processing for our subscription services. We do not store your credit card details; all payment information is handled directly by Stripe in accordance with PCI-DSS standards.

When you use Fleet AI (including asking it to fill in a machine's details from photos), the text, photos and documents you send are passed to our AI provider, Anthropic, to produce a response. This data may be processed outside the UK, including in the United States. Do not send personal information through Fleet AI that it does not need.

With your consent, we use Google Analytics to understand how our website is used. Analytics cookies are only set if you accept them in the cookie banner, and you can change your choice at any time from the Cookie settings link in the footer.

7. Cookies

We use cookies to help customise and improve your experience. For more information, please see our Cookie Consent banner.

8. Team Member Access

If you are added as a seat member to a primary admin's account, you will have access to that admin's fleet data in accordance with the permissions granted by the admin. Your personal profile information remains private to you. Primary admins can view basic information about their team members for account management purposes.

9. Your Rights

Under UK GDPR, you have the right to access, update, rectify, or delete your personal information and fleet data at any time through your account settings. You also have the right to data portability and to object to processing. If you wish to permanently delete your account and all associated data, please contact us. We will respond to your request within 30 days.

10. Data Retention

We retain your data for as long as your account is active or as needed to provide you with the Service. If you delete your account, we will delete your personal data and fleet data within 30 days, except where we are required to retain certain information for legal or regulatory purposes.

11. Changes to This Privacy Policy

We may update this Privacy Policy from time to time. We will notify you of any changes by posting the new Privacy Policy on this page and updating the "Last updated" date.

12. Contact Us

If you have any questions or concerns about this Privacy Policy, please contact us at support@fleetbolt.app.