Plant maintenance and inspection records for contractors
Know the state of every machine, on every site
Services, LOLER, MOTs, daily checks and defects for your excavators, dumpers, telehandlers, vans and lorries, owned or hired, in one list.
No card needed · Unlimited machines on the free plan
What goes wrong when it lives in a spreadsheet
Defects get reported by text
A message to the foreman is easy to lose. A defect raised in FleetBolt stays open against the machine, with a photo, until someone marks it fixed.
Lifting gear goes out of date
Telehandlers, excavators used for lifting and their accessories all have examination dates. Each one is in the list, coloured by how soon it's due.
Hired plant stays on too long
Nobody is sure when the roller was meant to go back. Hired machines show who they're from, the rate and how many days are left.
What FleetBolt does for a contractor
Every inspection and service date
LOLER, MOT, tax, insurance and safety inspections by date, and services by hours or miles. Overdue items sit at the top.
How it works Checks: ProDaily checks that raise defects
Operators do the pre-start check on their phone. A failed critical item raises a defect and can mark the machine Do not use until it's repaired.
How it worksA register of all your plant
Each machine with its fleet number, serial number, photos, readings and full history, whether it's owned or hired. Sold and scrapped machines keep their records.
How it works ProFuel by machine
Log fills and bowser or tank deliveries and see litres per hour for each machine.
How it worksA true hourly cost
Cost per hour for each machine from your own figures, next to what you actually spent, so you can price work and decide when to replace or hire.
How it worksLess typing
Photograph a plate and Fleet AI fills in the machine. Photograph a garage invoice and it drafts the job, with the cost, for you to check.
How it worksThe dates and checks worth keeping on top of
What usually needs tracking on a contractor's plant and vehicles, and how FleetBolt handles each. Your client, insurer or examiner may ask for more.
- LOLER thorough examinationAt least every 12 months; 6 for people-lifting equipment and lifting accessories
- Choose 6 or 12 months on each machine. Record the examination and the next date moves on by itself.
- ServicingBy engine hours or miles
- Set the interval for each machine. FleetBolt counts down from the reading at the last service.
- Pre-use checksDaily or weekly
- Your own checklists, done on a phone and signed off. Failures become defects against the machine.
- MOT, tax and insuranceYearly
- For vans, pickups and lorries. Insurance can be per vehicle or one fleet policy that covers everything not set to its own.
- Lorry safety inspectionsEvery set number of weeks
- Set the interval in weeks on each lorry. Tachograph calibration can be added as a date of its own.
- Hired-in plantWhen the hire ends
- Record the hire company, rate, end date and who services it, and see how long is left on the hire.
FleetBolt keeps the dates and the records. It doesn't carry out or replace a thorough examination or inspection, which must be done by a competent person, and it isn't legal advice.
Built by people who run machines
We run loading shovels, lorries, tractors and recycling kit on our own site. Spreadsheets couldn't keep up with what was due and which part fitted what, so we built the tool we couldn't find, and we use it every day.
Read our storyFree and Pro
The free plan covers unlimited machines with their dates, service tracking, history, defects and running costs. Pro adds your team as managers and operators, pre-start checks, the fuel log and parts.
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